Transform Internal Emails into Engaging Experiences
Effortlessly create, schedule, and send beautiful, personalized email campaigns with HubEngage. Automate periodic newsletters and send bulk emails with ease.
Boost the impact of your internal communication by extending reach across channels like push notifications, SMS, Teams, Slack, and WhatsApp. Measure campaign success with deep insights.
Engaging and empowering organizations like yours
How It Works
A company-wide rollout of new communication software can feel overwhelming. Here’s how HubEngage makes it smooth.
Create Stunning Email Newsletters in Minutes
Start fast with our library of customizable templates tailored for internal newsletters. Then, use our intuitive drag-and-drop editor to effortlessly personalize your content, making each email visually engaging and on-brand.
Smart Segmentation for Targeted Emails
Leverage advanced segmentation tools to easily target the right employees based on criteria like location, department, or payroll. Our internal communications email platform seamlessly syncs with your HRIS, Payroll, or CRM to update user data and manage lists automatically—saving you time and eliminating manual effort.
Maximize Reach and Impact Across Channels
With our internal communications email platform, you can amplify your messages by sending them not only to inboxes but also across mobile apps, SMS, MS Teams, Slack, and WhatsApp. Connect your systems for seamless communication, ensuring your messages reach employees wherever they are. Plus, our emails are fully responsive across devices and support all major email clients including Outlook and Gmail for maximum engagement.
Gain Insights Tailored for Internal Communications
Our internal communications email platform provides analytics specifically designed for effective employee communications. Beyond open rates and link clicks, dive deeper into your data, segmenting by location, department, and other factors to gain actionable insights that drive engagement.
Supercharge Your Newsletters with Additional Hubs
Take your internal communications to the next level by adding HubEngage’s powerful hubs to your email campaigns. Choose from our communications, social, recognitions, surveys, and instant messaging hubs to create a holistic, engaging strategy that amplifies reach and drives deeper employee interaction.
Key Features & Benefits
Pre-Designed Templates
Create stunning internal newsletters easily Jumpstart your internal communication strategy with professionally designed, customizable templates built for employee engagement. HubEngage’s templates ensure consistent branding and easy readability on all devices.
Drag & Drop Email Builder
No coding required – design with ease Build visually engaging internal emails in minutes using our intuitive drag-and-drop editor. Customize fonts, colors, images, and layouts without technical skills, ensuring your communications remain on-brand and engaging. Save templates for future use, reducing repetitive work for your team.
AI-Powered Insights
Track employee engagement beyond open rates Gain deep visibility into employee interactions. See who opened, clicked, and engaged with your messages, and analyze trends over time. Segment insights by department, location, or role to understand what resonates most with your workforce and continuously refine your internal communication strategy.
HRIS & Payroll Integration
Automatically sync and update employee lists. Forget manual list management; HubEngage integrates with leading HRIS, payroll, and identity management systems like Workday, ADP, and UKG to keep your employee distribution lists updated in real-time. As employees join, change departments, or leave, your email lists automatically reflect these updates.
Multi-Channel Reach
Deliver important messages Ensure no message goes unread by sending internal communications. Employees receive notifications on the channels they use daily, increasing visibility and engagement. Great for reaching frontline workers, remote employees, and non-desk staff.
Secure & Compliant
Enterprise-grade security for internal communications Protect your company’s sensitive communications with industry-leading security and compliance measures. HubEngage is GDPR, HIPAA, ISO 27001, and SOC2 certified, ensuring your internal emails are encrypted and meet regulatory standards. Prevent unauthorized access and maintain complete control.
Expand Your Internal Communications Reach
While email newsletters are great for asynchronous communication, emails can easily get lost in the inbox. Ensure your messages reach every employee and boost engagement by pushing the same content through additional channels like Mobile Apps, Intranet, Text Messaging, and Digital Displays.
Industries We Serve
Zoom past employee challenges in the Automotive Sector
HubEngage is your one-stop solution that offers strategies and insights essential for driving success in the fast lane of automotive excellence. With Hubengage, maintaining a motivated and connected workforce is as effortless as pushing the pedal, while the tech does the rest.
Tackle employee challenges in the Biotech sector in a breeze
In the highly demanding landscape of the biotech industry, HubEngage emerges as the premier solution for enhancing employee engagement and amplifying employee satisfaction. With HubEngage, nurturing a motivated and cohesive workforce becomes seamless, akin to navigating through complex genetic sequences effortlessly, while the technology handles the intricacies.
Supercharge employee experience for the construction Industry
Keep construction crews informed, safe, and motivated with real-time updates across job sites. Empower your frontline teams with mobile-first tools that simplify communication and boost engagement.
The premier communications platform for CPG employees
Connect every shift and site with targeted messaging that drives performance and recognition. Deliver timely updates and rewards to employees across plants, warehouses, and retail floors.
The premier employee communications platform for the energy industry
Support field teams, and corporate staff with one unified platform built for high-impact communication. From remote rigs to control rooms, keep everyone aligned and engaged.
The go-to communications platform for the entertainment industry
Keep productions running smoothly with communication tools tailored for fast-moving teams. Engage staff across venues, sets, and offices – anytime, anywhere.
Identify, understand, and address all staff challenges in the food services sector
The food services sector relies heavily on a motivated and content workforce to uphold quality standards and customer satisfaction. HubEngage provides tailored strategies, tools, and insights designed to streamline processes, boost staff performance, and elevate your organization’s pursuit of excellence in the food services industry.
Diagnose and treat all staff challenges in the healthcare sector
In healthcare, ensuring your medical and non-medical staff are positively motivated and content is crucial for delivering exceptional patient care and maintaining operational excellence. HubEngage offers you strategies, tools, and insights tailored specifically to streamline processes, enhance staff performance, and elevate your organization’s goal of offering exceptional healthcare.
Service employee goals effortlessly in the hospitality sector
In Hospitality, ensuring your employees meet their objectives is crucial for delivering exceptional guest experiences and maintaining operational excellence. HubEngage offers you strategies, tools, and insights tailored specifically to streamline processes, enhance employee performance, and elevate your organization’s success in the competitive hospitality landscape.
Address all employee challenges in the manufacturing sector
HubEngage provides a comprehensive solution tailored to meet the demands of modern manufacturing excellence.
Our platform equips you with indispensable strategies and insights necessary for navigating the fast-paced landscape of manufacturing. With HubEngage, fostering a motivated and cohesive workforce becomes seamlessly integrated into your operations.
Rise above all employee challenges in the retail sector
HubEngage offers a comprehensive employee nurturing solution designed to meet the demands of modern retail excellence.
Our platform provides essential strategies and insights to help you navigate the fast-paced retail landscape. With HubEngage, fostering a motivated and cohesive retail team becomes seamlessly integrated into your store operations.
Internal Communications Email Platform FAQs
Email remains the primary comms channel for internal teams. A recent report found that 98% of internal communicators rely on it to engage employees. The challenge isn’t whether employees check their inboxes. It’s ensuring they actually read and act on the messages they receive. That’s why organizations need a dedicated internal communications email platform rather than relying on generic email tools.
Many businesses use Gmail or Outlook for internal emails, but these services lack the analytics, design flexibility, and audience segmentation needed for effective internal communications. Without email open rate tracking or engagement insights, companies have no way of measuring the impact of their messages. Plus, manually managing lists in these tools can be frustrating, especially for organizations with hundreds or thousands of employees.
Some companies turn to a marketing email tool like Mailchimp, Constant Contact, or HubSpot, hoping for better design options. While these platforms do provide templates and performance tracking, they were built for marketing to external audiences – not internal teams. This means employees can unsubscribe from important company news, and HR teams must manually update distribution lists since these platforms don’t sync with HR systems. Employee communication software, on the other hand, automatically updates employee lists and ensures critical messages reach every intended recipient.
A true software like HubEngage is designed specifically for workplace communication. It offers features, internal templates, advanced analytics, and integrations with platforms like Slack, SharePoint, and Teams. With drag-and-drop email creation, companies can easily create visually engaging employee bulletins without needing design expertise. Switching to this software is the best way for organizations that want better engagement, streamlined communication and collaboration, and real-time insights.
The best software is one that goes beyond just email. HubEngage does exactly that by offering a multi-channel communication platform that includes internal email, mobile apps, an intranet platform designed for employee messaging, text messaging, and digital signage. Unlike competitors that focus only on email, HubEngage ensures that messages reach employees wherever they are, which is critical for industries like manufacturing, healthcare, hospitality, and retail, where many remote employees don’t have corporate email addresses.
Platforms like ContactMonkey, Workshop, and PoliteMail are built primarily for internal email. While they offer analytics and templates, their scope is limited. ContactMonkey, for example, functions mainly as a plugin for Outlook and Gmail, which can restrict adaptability. Users have reported slow sending times, syncing issues, and occasional plugin crashes. Similarly,
PoliteMail integrates with Microsoft Outlook for email tracking and analytics but is also a plugin, limiting its functionality compared to full-fledged internal communication software. Workshop, while praised for its ease of use, lacks support for multiple communication channels, making it less effective for organizations that need more than just an internal company newsletter platform.
HubEngage offers a drag-and-drop email builder that makes it easy to create visually appealing, branded emails without technical expertise. Unlike email-only solutions, HubEngage is a platform that integrates seamlessly with Slack, SharePoint, Teams, and WhatsApp, ensuring messages reach employees through the platforms they already use. Its multi-channel communication capabilities help drive engagement by delivering critical updates through the most effective channels.
Beyond its robust internal communication software, HubEngage provides hands-on onboarding support with a dedicated account manager at no extra cost. The platform continuously improves with monthly feature updates, driven by customer feedback. With dynamic segmentation, HRIS synchronization, and compliance with SOC2, ISO27001, GDPR, and HIPAA, HubEngage ensures secure and targeted communication.
Unlike competitors such as Staffbase, Poppulo, FirstUp, and Simpplr, which bundle email with expensive intranet solutions that often struggle with adoption, HubEngage lets organizations choose the best modules for their needs. Whether it’s internal communication email templates or digital signage, HubEngage provides a cost-effective, flexible, and scalable solution for any organization.
HubEngage provides comprehensive support, ensuring organizations maximize engagement and streamline their comms strategy. Every customer gets hands-on onboarding assistance and a dedicated account manager at no extra cost, guiding them through implementation and best practices.
We believe that we succeed only when you succeed. While HubEngage offers a library of internal newsletter templates to get you started, our engagement team takes a consultative approach to help you fully leverage the platform. We don’t just set you up and leave – we meet with you monthly to analyze platform usage, provide insights, and share comms strategy best practices so you can continuously improve email engagement.
Beyond support, HubEngage keeps you ahead with monthly feature updates driven by customer feedback. HubEngage is more than just a communications software, it’s a true partner in your business goals.
We want you to focus on what is important to you – communicating with your employees. We offer integrations with most HRIS and Payroll platforms like ADP, Ultipro (UKG), Workday, etc., to sync and manage your users.
Yes! Easily export Outlook lists and upload them into our internal communication software. Our support team ensures a smooth transition, making internal comms pros more efficient.
Mailchimp and similar tools designed for marketing are great for reaching customers, but they aren’t built for corporate communication. Using them for employee emails can create challenges in workflow, information delivery, and overall engagement. That’s why many organizations switch to a dedicated platform designed for workplace communication.
A true solution ensures employees are informed and engaged. Unlike marketing platforms, internal communication features allow companies to sync email lists automatically with HR systems, preventing employees from missing critical updates.
HubEngage’s platform is designed to be budget-friendly and scalable. We offer flexible pricing plans based on company size and needs. Contact our sales team for a detailed proposal.
Outlook distribution lists are static lists. You need to add or remove users manually, which can take up much of your maintenance time. Our internal communications email platform is designed for the enterprises where you can create dynamic lists based on advanced logic. For example users belonging to a certain location and department or pay group. When users change their location or department or any of their attribute changes, they automatically move into different lists, making it fully automated and seamless.
Our software makes internal email deployment seamless. You can be up and running in just a day, with full integrations completed within two weeks.
We want you to be able to reach all your employees wherever they are and in the medium they are most comfortable with. You can extend the reach of your internal communications newsletter by adding on native Mobile Apps, Web, Digital Displays and SMS text messaging. The advantage of picking one platform for multiple channels is the ability to streamline your employee communications channels, cut down on the repetitive work and analyze all data in one place.
