A traditional learning management system, which may be abbreviated as LMS, is a software application that provides the framework for all of the different aspects of the learning process. Most of these systems house and deliver training content, often in a bulkier format. The software application often handles administration, documentation, tracking, reporting, automation, and delivering educational materials to employees.
The learning management system will often consist of employee training, tracking qualifications, creating courses, monitoring progress, and administrative task management. Each of them is an intricate part of the entire instructional process within an organization.
Employee Training / Employee Training Platform
Anytime a new employee is hired, or major changes are made within the organization, there has to be training to ensure that everyone is on the same page. A learning management system manages the training activities across the entire organization, including individualized segments within the company. The training of employees is necessary if you want your business to be productive and efficient, retaining as many employees as possible.
After receiving relevant training, employees are considered to be “qualified” for a particular job or duty. When we attend college and get a degree, we are able to fulfill the qualifications of the job we trained for – the same applies in an organizational setting. The learning management system helps keep track of employee qualifications, bringing forward those requiring additional training to remain in compliance or regulatory reasons.
The important part of any training process is the courses used for the training. Through a learning management system, you can integrate third-party courses or create your own. All of the courses you need for proper training can be found in one location. You can easily add the ones you need as they become necessary for your organization.
Progress Monitoring Tools
Not all of your employees will be at the same level when they are training. You may have some employees who are training at a management level, where others will only be at the entry-level. Learning management systems allow you to keep track of these employees and their current progress. Part of maintaining information about progress is monitoring testing and assessments enterprise-wide to ensure all of your employees are maintaining the same level of knowledge required for their title.
Administrative Task Management
If you are in charge of a training project or learning management system, you have a lot on your plate. Depending on the size of the organization you handle training for, you may not be able to consistently keep track of every individual employee. When this happens, the use of a learning management system can make your tasks a lot easier. You can manage and collect test scores and other project records all from one location, maintaining the proper records and employee progress.